Thinking out cloud

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Cloud

I received an email from a primary school recently along these lines:

I wonder if you can offer advice. I have put off updating our office software for quite sometime now as what we had (MS Office 2003) (I know, an ancient relic) seemed to do the job, teachers were familiar and the costs were quite high. I think it is time to move on but unsure what to. I wonder if cloud computing services are the way to go, or other free packages in terms of traditional software such as open office. Or should we look to something completely different.
I would value your thoughts and observations of schools on your travels!

I responded something like this:

Hmmmm Depends on a few things really but here are some considerations:

  • Do nothing – consequences are what? Stuff gets even more out of date and misaligned with what’s out there in the world. But it is an option for a little while yet maybe.
  • Upgrade your MS Office software and licences to something a little more contemporary – consequences are quite severe in terms of a financial hit and you will also need to think about any ‘transitions’ staff (and pupils) may have to make to ‘new’ software which is fairly different from a user point of view. singapore online casino
  • Install ‘Free’ Office applications (such as Open Office) – ok, this is a cheap option and one that many schools I know have taken. It certainly does the job and has a similar enough look and feel to the ‘authentic’ applications to be manageable.
  • Cloud solutions – I’m thinking Google Apps for Education (GAfE) and Google Drive here (although Microsoft have their own equivalent – Skydrive (more later)). If you were to explore this option, it requires a fundamental shift in thinking about how everything works. Stuff is no longer done ‘locally’ on a machine (although it can feel a bit like it) but it is done via a browser. The other essential difference is the way in which documents become far more fluid in terms of sharing and collaboration – this is powerful stuff and potentially truly transformational. However, it is very much a new and different way of doing things with new and different approaches to workflow. This takes some considerable getting of the head round things (especially as a whole-school thing). The same is true for the Microsoft offering, they provide online storage (Skydrive) and a set of cloudy, browser-based software apps called Office365 (think Word, Excel, Powerpoint etc) that look very much like conventional MS software (comfortably familiar for some perhaps). All the same sharing, collaborating etc is available with Office 365 as with GAfE. The difference between these two though is that you can get going with GAfE immediately cos it is part of the (the local authority solution) thing every school has. Now you’ll ask me how to do that… erm… I’ll find out. I know of schools doing this stuff extensively (but not sure about within our local authority). So, as with anything, I recommend a bit of trying stuff out. Why not install and play with Open Office? For one class? Why not see how (one class?) gets on with GAfE? Then informed decisions are easier to make.

I offered to extend the request to this blog, see what responses people came back with, and there came the following response:

Thanks for that, very comprehensive! We have dabbled with open office and I have used google docs a little, just not quite the same, but all valid points you make. It would be interesting to hear what other people do so no problem with sharing via a blog. Also, I find that some features get blocked by the firewall, so if we moved in that direction I would want to be sure we can use it. The issue of having to log in too bothers me for cloud computing. The children log onto the laptop/server and would have to log into the cloud service too, unless we can find a way to facilitate a single log on.

So, what are you doing in your school?
What do you do about ‘Office’ applications or software, licences etc?
Have you elevated into the clouds? Is it sunny or stormy up there?
What are the pitfalls? The advantages?
What about firewalls? Logins?
Do you do different stuff with different ages of pupils?
Have you recorded your progress for us and others?

I’d love to see some replies! Many thanks in advance! top 10 gambling sites

**UPDATE**
I suppose some people just like the speed and efficiency of Twitter as I got some useful replies there:

 

 

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